Attendance Reports

In this guide, you will learn

• How to create an attendance report
• How to share the report with others
• How to keep your attendance reports updated

Creating Attendance Reports

Attendance reports provide a structured way to track student attendance over a selected period. These reports help schools maintain accurate records, identify attendance patterns, and communicate attendance information to guardians. With Spark's reporting features, administrators can generate, share, and update attendance reports efficiently.

Report Types:

Student Attendance Summary: This report provides a concise overview of each student's attendance record, with a separate page for each student. It is ideal for sharing with guardians, as it presents a high-level summary without listing specific dates.

General Attendance Detailed: This report offers a comprehensive, date-specific record of each student's attendance. It generates a chart displaying attendance by student and date, with totals calculated at the end.

How to Create an Attendance Report

1. Navigate to Admin → Attendance → Reports.
2. Select the Term from which to pull data.
3. Choose the Report Type you want to generate.
4. Select the Attendance Data to include. A preview will appear in the right column.
5. Customize the Heading as needed.
6. Select details to include or add necessary notes in the Form Options section.
7. Review the report preview. Use the Next and Previous buttons to scroll through students.

Using Your Report

Once the report is set up, you can:

• Download it as a PDF.
• Print it for your records.
• Save & Share it on the Spark platform and optionally post it to guardian portals. (See Sharing Attendance Reports for details.)

Sharing Attendance Reports

Sending Reports to Guardians or Others

You can send attendance reports in two ways:

Option 1: Download and Send Manually

First generate the report as outlined above. Then, click Download in the top right corner to save it as a PDF in your device’s download folder. You can then share the file via email, print a copy, or use any other preferred method.

Option 2: Post to Guardian Portals

First generate the report as outlined above. Click Save & Share in the top right corner, enter a name, and check Post to Guardians of students in report to make it accessible in their portals. Click Save Report to complete the process.

Removing a Report from Guardian Portals

To remove a report from guardian portals, first find the saved report on the main Reports page. Click the three-dot menu next to it, open the Share Settings, and uncheck Post to Guardians of students in report.

Updating Attendance Reports

A report snapshot is a saved version of a report that captures data from a specific moment in time. The data remains unchanged from the date the snapshot was created. The snapshot can be updated to reflect current data; updates will be reflected in the report posted on the guardian portal.

Viewing & Updating a Snapshot

1. Navigate to Attendance → Reports.
2. In the Shared Reports section, find and open the saved report.
   • Tip: If the report isn’t visible, check that you’re viewing the correct Term.
3. Click View Saved Snapshot.
4. To update to the current data, click Update Saved Snapshot.

Updates to a report snapshot will automatically appear in the Guardian Portal, ensuring guardians have access to the most up-to-date information.