Archiving

In this guide, you will learn

• What archiving is
• What can be archived
• How to archive and unarchive

What is Archiving?

Archiving in Spark is the process of temporarily removing data, such as schools, terms, and announcements, from active use while preserving it for future access. Archived items are not visible in the main interface but can be restored or unarchived when needed. This feature helps maintain organization by decluttering the system, allowing users to keep historical data without it interfering with current operations.

What Can I Archive?

Almost every entity within Spark can be archived, incuding

• Schools: You can archive an entire school and later restore it to regain access to all the data as it was when archived.
• Terms: You can archive a term to remove its associated assignments and calendar from the student portal.
• Announcements: You can archive announcements to remove them from the Guardian Portal.
• Other entities on Spark: Classrooms, Courses, Subjects, Gradebooks, Rewards, Guardians, Staff, Groups, Families, Locations, Reports, Enrollment Programs, Custom Emails, Forms, Billing Accounts, Installment Plans, and Invoices.

Note: Student Profiles cannot be archived, but can be moved to non-active status, such as Alumni or Inactive. Moving students to a non-active status removes them from the student subsription count and from active use on your Spark platform, but retains their data for future access.

How to Archive

To archive an entity in your Spark school:

1. Navigate to the entity (e.g., student, course, report, invoice, etc.).
2. Click the three-dot menu next to the entity.
3. Select Archive.

To archive your Spark school:

1. Navigate to School -> Settings -> Danger.
2. Select Archive School.
3. Confirm that you wish to archive your school.

Note: only the owner of a school can archive it.

If you wish to completely delete a school and all the data within, please email us at hello@sparkschools.co

How to Unarchive

Unarchiving restores previously archived data exactly as it was when archived.

1. Navigate to the section containing the entity you wish to unarchive (e.g., for a student, go to the Students section).
2. Click the Filter button at the top of the page.
3. Select Archived to view archived entities.
4. Find the entity you want to unarchive and click the three-dot menu next to it.
5. Select Unarchive.

The entity will be restored to the active list.

To unarchive a school,

1. Log in to Spark by visiting www.sparkyourschool.com and clicking Log In. Use the same login credentials from your archived school.
2. After logging in, go to your user page and find the Archived Schools tab.
3. To access the archived school, click Restore School. You will then be able to enter the school and access all data as it was when archived.