Student Information

In this guide, you will learn

• How to store student information
• How to print or save student information

Storing Student Information

Student information is stored in the Profile and Custom Data tabs of each student’s section. Form submissions with information about the student are stored in the Form Submissions tab.

Student Profiles

This section provides pre-built fields for important student information, including

• Full name
• Guardians
• Family
• Emergency contacts
• Approved pickup persons
• Special needs
• Medications
• Contact information

Notes About Student

In the main Profile section you can add private notes about a student and control who can view them. Navigate to Admin → People → Student, select the student and type in the Notes About Student section. To choose visibility settings after saving, use the colored dropdown box.

Ways to use the Notes About Student:

• Store information that doesn’t need a dedicated profile field.
• Jot down quick observations or reminders.
• Keep private notes for your reference only.
• Create multiple notes, each timestamped.

Custom Data

You can create custom data fields for student information that are not included in the main profile tab using an Custom Data Form. Go to a student’s profile, click the Custom Data tab, and select + Add Custom Data Form to design and attach forms to student profiles.

Note: These forms cannot be submitted from an outside source, such as a guardian, but must be filled out internally by staff of the Spark school.

Form Submissions

Forms submitted by a student or linked manually to a student's profile will appear in the Form Submissions tab. To learn how to create forms, send form requests, and link submissions to specific profiles, see the Forms help docs.

Printing and Saving Student Information

Student information can be printed or downloaded as a PDF for your records. Click Print at the the top of the Students page or within a student profile, and select the information you wish to print.

• Customize Printouts: In the Print modal, select from the various quick format options, including Basic Info, Emergency Contacts, or Student Classroom Schedule. Click View Print Details to customize the information included, adjust the format, or add your school logo.
• Save Printouts as PDFs: When printing, select Save as PDF in the destination dropdown. The PDF will be saved to your device.