About Files & Folders

In this guide, you will learn

• How to use files & folders
• How to manage your files & folders

Using Files & Folders

Files & Folders is a virtual file cabinet for storing and organizing all school-related documents. This centralized space ensures easy access for you and your staff.

Store any type of document, including uploaded files or links to cloud documents. Examples include

• School handbooks
• IEPs
• Student records
• Class syllabi

In Files & Folders, you can:

• Upload or link files of any type
• Create nested folders within folders for organization
• Tag files for filtering
• Move files between folders
• Post certain files to guardian portals

Access Files & Folders in

• The central location, located under Admin → Schools (available only in the Microschool version).
• The Files tabs in a specific student, guardian, staff, or classroom.

To upload a file,

1. Go to one of the File locations.
2. Find the folder in which to store the file.
3. Click the Upload icon or the three-dot menu and select Add Files.
4. Choose the file from your device.

Managing Files & Folders

Creating Folders

Top-Level Folders

Top-level folders—School, Classrooms, Guardians, Staff, and Students—are system-generated and cannot be modified. Spark automatically creates subfolders within these top-level folders for each classroom, guardian, staff member, or student.

Nested Folders

A nested folder is a folder within another folder. You can create as many layers of nested folders as needed. To create nested folders:

1. Click the three-dot menu next to an existing folder and select Add Folder, or click the Add Folder icon.
2. Name the folder and click Add.

Removing Files or Folders

Deleting Top-Level Folders

Top-level folders are automatically created when a staff member, guardian, student, or classroom is added. To remove these folders, archive the corresponding entity.

Deleting a File or Nested Folder

1. Locate the file or folder.
2. Click the three-dot menu next to it.
3. Select Delete Item.

Moving Files & Folders

To move a file or folder,

1. Drag and drop the file or nested folder into the desired location.
2. Or, select the file or folder, click Move Selected, choose the new folder, and click Move Files to Selected Folder.

Downloading Files

Use the download icon next to a file to download it to your device.

Tagging Files

Tags help organize and filter files. To create a tag:

1. Click File Tags at the top of the page.
2. Type the tag name in Add New Tag and click Add Tag.

To tag a file:

1. Find the file and click the Tag icon.
2. Select the desired tag(s).

Posting Files to Guardian Portals

Guardians can only access files posted to their portal. To post a file:

1. Find the file.
2. Click the three-dot menu and select Post File.
3. Choose to post it to All Guardian Portals or Classroom Guardian Portals.